This policy is issued under art. 13 of Regulation EU 2016/679 of 27 April 2016 on the
protection of natural persons with regard to the processing of personal data and in respect of
the regulations on personal data processing, as well as on the free movement of such data.
This policy refers to the AESOP Young Academics 2024 Conference website, offered by
Politecnico di Milano (“Polimi”). This privacy policy is for the AESOP Young Academics
2024 Conference website aesopya2024.polimi.it and provides information to its
users by electronic means.

Data controller

Politecnico di Milano – Director General, delegated by the Pro-tempore Rector
Email: dirgen@polimi.it

Data protection Officer and contacts

Email: privacy@polimi.it

Purposes and legal basis of data processing, categories of data and data storage period

Under the relevant European and national legislation (EU Reg. 679/2016, hereafter,
Regulation), we inform you that your personal data will be used for the following purposes:

Personal data processing purposes	Processing legal basis	Personal data categories	Personal data retention period
Purpose 1 Enrolment and participation in the online activities required for applying and attending the AESOP Young Academics 2024 Conference	Consent (art. 6, paragraph 1, letter a) of Regulation (EU) 2016/679)	● Identification data (Name, Surname) ● Contact (Institutional e- mail address) ● Career data (Position, Affiliation) ● Photo	5 years
Purpose 2 Dissemination of conference content through web and social channels	Consent (art. 6, paragraph 1, letter a) of Regulation (EU) 2016/679)	● Identification data (Name, Surname) ● Contact (Institutional e- mail address) ● Career data (Position, Affiliation) ● Photo	3 years
Purpose 3 Statistical purposes, retention and archiving.	Consent (art. 6, paragraph 1, letter a) of Regulation (EU) 2016/679)	● Identification data (Name, Surname) ● Contact (Institutional e- mail address) ● Career data (Position, Affiliation) ● Photo	5 years

Nature of the data

The provision of data is mandatory.
Refusal to provide the data makes it impossible to carry out the intended purposes.

Processing methods

The data shall be processed, including with the aid of electronic devices, by specifically
appointed persons, for broadcasting and communication by the Controller. The Images
collected shall be stored, including in electronic form and on any media, for the purposes and
within the limits outlined above and may be disseminated on institutional websites and via
social networks (including but not limited to Facebook, Twitter and YouTube) pursuant to
Italian Law No 150/2000. The use of the images does not entitle the data subject to any
compensation.
The Controller/Joint Controllers have the right to access or disseminate the images without any
consent, by virtue of Art. 97 of Italian Law No 633/1941. This authorisation hereby grants a
non-exclusive licence for the use of the Materials, with no limit of duration and for the whole
world, which is transferable to third parties and includes the rights referred to in Articles 12 to
19 of Italian Law No 633/1941, including but not limited to: right of publication; right of
reproduction in any manner or form; right of transcription, editing, adaptation, processing and
reduction; right of disclosure and distribution to the public, including the rights of projection, transmission and dissemination even as a summarised and/or abridged version, by any technical
means; right to keep a copy of the materials, including in electronic form and on any known
technological device or future invention for the purposes and within the limits defined above.
Pursuant to the aforementioned Article and pursuant to Art. 10 of the Italian Civil Code, the
Images shall not be used in any way that could prejudice the honour, reputation or dignity of
the person portrayed, filmed or recorded.

Categories of recipients

For the above purposes, the data may be communicated to Italian or international public or
private entities, companies or persons that provide services on behalf of the Controller:

• AESOP – Secretariat General, Politecnico di Torino, DIST – Interuniversity Department of Regional and Urban Studies and Planning, 39 Viale Mattioli, Torino, 10125, Italy
• FrancoAngeli, Viale Monza 106, Milano, 20127, Italy (Territorio Journal – Editorial Staff)

Transferring data to non-EU countries or international Organisations

Personal data will not be transferred in any way to countries outside the EU or any international
Organisation.

Data subject rights

As the data subject, you may request from the Controller:
● confirmation of the existence or otherwise of personal data concerning you;
● access to your personal data and related information;
● correction of inaccurate data or completion of incomplete data;
● deletion of your personal data (under one of the conditions indicated in Art. 17,
paragraph 1 of the Regulation and in respect of the exceptions envisaged by paragraph
3 of that Article);
● the restriction of processing of your personal data (in the presence of one of the
circumstances indicated in Art. 18, paragraph 1 of the Regulation), the transformation
into anonymous form or block on data processed in violation of the law, including data
whose storage is no longer necessary for the purposes for which it was collected or
processed.

As data subject, you have the right to partly or fully object:
● on legitimate grounds, to the processing of your personal data, even if it is relevant for
the purpose for which the data was collected;
● to the processing of your personal data for the purposes of sending promotional material
on training initiatives and Politecnico di Milano’s events.

These rights may be exercised by contacting privacy@polimi.it.
If you believe that your rights have been violated by the data controller or a third party, you
can lodge a complaint with the Data Protection Authority, or another relevant supervisory
authority under the Regulation.

Milan, 25 September 2023